Webelos Woods

October 26-28, 2018

Bovay Scout Ranch
3450 County Road 317
Navasota, TX 77868

Webelos Woods is a special weekend designed for Webelos Scouts (4th and 5th graders) and their parents to experience what awaits them in Scouting. Webelos Scouts will have an opportunity to visit with troop Scouts and leaders.   

Registration 

The registration fee is $13.50. Late registration begins 10/11/17 and is $18.50. Onsite registration is $23.50. 

Registration opens in August.

Medical Forms

Troops will collect the BSA Health and Medical Record (Parts A & B) from all attendees and will be responsible for their own first aid. Troops should have a BSA Health and Medical Record on-site for all participants. Forms will be returned at check-out. 

Program

The program will consist of two nights of camping and a full day of activities on Saturday. Webelos Scouts should camp together as dens and exercise the patrol-method of camping as much as possible. More information will be available at September and October roundtables. Leaders may want to purchase a Scout Handbook and read the chapters on camping, cooking, and first aid, and the sections on knots. Scouts will check-in Friday evening.  On Saturday, Webelos Scout dens will compete in activities such as basic first aid, fire lays and fire building, games, Scout skills and knots (square, taut-line, clove hitch, two half hitches, bowline, sheet bend). The dens will be judged on their den flag and yell, leadership, teamwork, skill demonstration and Scout spirit. On Saturday afternoon, dens will participate in fun activities with area troops, scavenger hunt, and learn more advanced skills taught by local troops. Scouts will break camp and depart Sunday morning.

Special Items

For the first aid event, every Webelos Scout should bring or wear a neckerchief. For the knots event, every Webelos Scout should bring a six-foot section of rope (easy to handle and good for knots). For the fire event, every den is to bring tender and kindling.

Leadership

Two-deep leadership is required for each den.  In most cases, the Webelos Scout will be under the supervision of a parent or guardian. It is essential that each Webelos Scout be under the supervision of a parent-approved adult (Guide to Safe Scouting). If a parent cannot attend, arrangements must be made for another youth’s parent (not the Webelos leader) or another adult to be a substitute.  No parent should be responsible for more than one youth other than their own.

Rain Date / Late Breaking Information

Webelos Woods is typically held rain or shine unless there is going to be dangerous weather.

Campsite Information

Check-in: At 4:00, campers will be directed to their campsite.  Check-in starts at 6:30.  After setting up camp, the Webelos den leader or assistant Webelos den leader should come to the registration area.  Please bring the medical forms at this time.  You will receive a registration packet that includes final event schedules.  You must bring your tender and kindling to headquarters on Friday night.  

Campsites: Campsites will be tent camping only. Dens are expected to honor the Scout Outdoor Code and follow the seven keys to low-impact/no-trace camping (BSA Handbook Chapter 2).  At some time on Saturday, each campsite will be formally inspected.

Cooking and Fires: Webelos dens will furnish and cook their own food, as well as provide all equipment for preparation, serving, and cleaning up meals.  ABSOLUTELY NO LIQUID FUELS (including charcoal starter) are allowed per SHAC policy, and you may not build an open fire on the ground anywhere.  Fires must be in a fire box raised off the ground.  Please bring in your own wood/charcoal/fire pit/sand if you choose to build a fire.  Propane stoves are allowed.  Remember that all materials brought in must be taken out.  Campsite ash must be removed; do not put ash in the trash cans.

Restrooms: There are two sets of restrooms in the park. They are located near the pavilion and playground. Port-a-cans will also be set up throughout the park.                                 

Water: Water spigots are located at the park behind registration. Each den should bring their own water containers.  Containers with lids are recommended since Webelos tend to spill a lot of water when walking.  Dishwashing is not permitted around the faucets.

Security: The park gates will be locked 15-minutes after lights out each night. If anyone needs to arrive or leave after the gates are locked, he/she must notify one of the staff members.

First Aid and Safety: A health and safety officer will be on duty all weekend. No food or candy is allowed in your tent or sleeping bag. Since this is a wooded and water area, all campers should be on the lookout for snakes. The buddy system is to be used by the Scouts at all times.

Check-Out: A final campsite inspection must be completed by the Webelos Woods staff prior to checkout. Final checkout is to be completed at camp headquarters, and patches will be issued at that time.

Troop Visits:  Webelos Scouts and their parents are encouraged to visit troops throughout the weekend. You may visit them anytime. This is a good time to meet the adult leadership and watch the troops in action.  After campfire on Saturday, visit troops and they may serve a Saturday night treat. This is a great time to ask questions and learn about the troop.

Tentative Schedule

 

Friday night

  4:00 pm  Leaders, Scouts and parents start arriving
  6:30 pm One leader should check-in (after campsite setup) at headquarters with medical forms and firewood
  9:30 pm Cracker barrel - for Webelos leaders and one youth leader (bring cup)
  10:30 pm Lights out
 

Saturday

  6:30 am   Wake-up
  6:45 am  Start cooking breakfast and clean up
  8:15 am  Call to colors (main field)
  8:30 am Events
  12:20 am Lunch (non-cooking)
  1:00 pm  Events, advanced skills and scavenger hunt
  5:15 pm Start dinner
  6:30 pm  Webelos visit troops in their area 
  7:30 pm Campfire and awards
  8:30 pm Visit troops for cracker barrel
  11:00 pm  Lights out
 

Sunday

  7:30 am Wake-up
  7:45 am Breakfast
  8:15 am Vespers
  8:30 am Start packing, and loading cars; clean campsite
  8:45 am Check-out starts (final inspection, receive patches)
  10:00 am Last den out

Event Rules

  1. Each den must work together to learn and accomplish the different skills and tasks.  Note: dens of 4th and 5th graders will be treated as a 5th grade den.
  2. Each den should elect or appoint one youth leader.  Note: Events are set up for dens of 5 to 8 Scouts; combining smaller dens should be done before the competition begins. The ideal den size for this event is five Scouts.  Dens smaller than 5 will be allowed to participate, and will have a difficult time participating in some events. If you have 10 or more youth --- split them into two dens so each yourh participates in every activity. Please let registration know, if you have less than 5 or more than 9 Scouts, so we can assist in combining smaller dens. Some attend as lone Scouts.
  3. Each den should have a den flag and a den yell.
  4. Each den should exhibit Scout spirit, which, for purposes of this event is defined as an interest in, and a willingness to learn and/or work at the particular task or event and game.
  5. Each den should exhibit teamwork, which, for purposes of this event is defined as working together under the direction of one yourh leader (the den leader) or his alternate, the assistant den leader, with each doing his task or part.
  6. Each den should exhibit leadership, which, for purposes of this event is defined as the den leader or assistant den leader taking charge, showing the den flag and den name when arriving at a new competitive event, leading the den in the den yell and directing and assigning tasks as needed. Note: Items 3, 4, 5, and 6 are part of the judging - don't let your den lose points by not being prepared in these areas!
  7. Each den must participate in all events during the morning and the afternoon competition.
  8. Each den is required to bring the special items listed on page one in order to participate in events.
  9. Adults are encouraged to attend the adult workshops. One adult should remain with each den. The adults can watch the youth during the competition. Coaching during the competition will cost the den points, so parents bite your tongue and let them do it themselves!
  10. Each den must follow the rotation schedule handed out at registration on Friday night and may not go to an event during a time other than the scheduled time.
  11. We're all volunteers in this together our goal is to provide the youth with exposure to the troops, learn new skills and enjoy themselves.

General Rules

  1. At all times, follow the Scout Oath and Scout Law.
  2. Stay with your den during the events and with your pack at all other times. Use the buddy system.
  3. If it isn't yours, don't touch it.
  4. Stay away from the playgrounds and the waterfront.
  5. Don't go into the woods at the edge of the park; we don't want someone lost or hurt.
  6. Don't mess with any wildlife.
  7. If you are not female, stay out of the women's restrooms and women's port-a-cans.
  8. Keep your campsite clean at all times. Dispose of trash properly.
  9. Observe lights out and silence in the camp.
  10. If someone gets hurt, let an adult know and have him or her get our medical team over to take care of the injured person. Don't move them unless they are in danger staying where they are.
  11. No vehicles in the camping area.
  12. No ground fires.  No liquid fuel. Propane is okay; Webelos shall not handle propane fuel.
  13. All fires must be in pits, raised off the ground.  All ash must be removed from the site - not placed in the trashcans.
  14. Never leave your campfire unattended.  Put out all fires before going to bed.
  15. Webelos Scouts will not be allowed to handle axes or hatchets.  Saws are to have blade guards.
  16. No sheath knives, No firearms, No BB guns, No fireworks, or No slingshots are permitted.
  17. If your group wishes not to camp, you will still be assigned a campsite. The same rules apply as if you were staying the night.
  18. After all of the above, HAVE FUN IN SPITE OF ALL THE RULES!

What to Bring

Personal gear:

  • Bed roll, or sleeping bag
  • Jacket, raingear, hat
  • Extra change of clothes
  • Mess kit; camp cup
  • Personal items
  • Field (Scout shirt) and activity (Scout t-shirt) uniform
  • 6’ rope per Scout (for Knots event)
  • Neckerchief (for First-Aid event)
  • Webelos Handbook (optional)
  • Hand sanitizer
  • Folding chairs
  • BSA Health and Medical form for every participant -- everyone onsite (parents too)

Den gear:

  • Tents with ground cloth
  • Water containers for hauling water
  • Cooking gear and food
  • First-aid kit (required – one per pack is acceptable)
  • Trash bags
  • Den flag
  • Den menu and duty roster
  • Items for campsite inspection
  • Items for fire building:  4 hat fulls of tender (size of match), 4 hat fulls of kindling (size of pinky finger), 10-15 pieces of fuel (size of wrist).  Please bring the wood in bags (e.g., paper sacks) for easier transport - it can be mixed up
  • Optional items:  extra table (each den will be supplied one picnic table), marshmallows and sticks, raised firebox and wood (if you want a fire), 5-gallon buckets and shovel (to remove all ashes & unused wood), Scout Handbook, canopy

Photographs    

Notice!  Please be advised that promotional videotaping/photography may be in progress at any time at an event. Your entrance constitutes your agreement that the district has the right to reproduce your likeness in videography/photography for promotion (e.g., publications, internet, newspaper).

Scouting Safely

Safety is Your Responsibility posterThe BSA's Commitment to Safety is ongoing and we want you to know that the safety of our youth, volunteers, staff, and employees cannot be compromised. The Boy Scouts of America puts the utmost importance on the safe and healthy environments for its youth membership. The Sam Houston Area Council takes great strides to ensure the safety of its youth as well as the adult volunteer leadership that interacts with them. 

BSA Guide to Safe Scouting policies must be followed. All participants must follow Youth Protection Guidelines at all Scouting events. Highlights include:

  • Two-deep leadership on all outings required.  
  • One-on-one contact between adults and youth members is prohibited. 
  • The buddy system should be used at all times. 
  • Discipline must be constructive.

Health and safety must be integrated into everything we do, to the point that no injuries are acceptable beyond those that are readily treatable by Scout-rendered first aid. As an aid in the continuing effort to protect participants in a Scout activity, the BSA National Health and Safety Committee and the Council Services Division of the BSA National Council have developed the "Sweet Sixteen" of BSA safety procedures for physical activity. These 16 points, which embody good judgment and common sense, are applicable to all activities.

Learn More about Enterprise Risk Management

Contacts

For questions, contact the Webelos Woods chair